Centre for Internet and Society

DIDP Request #6: Revenues from gTLD auctions

geetha — 2015-03-10T10:59:37Z

CIS sent ICANN a request under its Documentary Information Disclosure Policy, seeking information regarding revenues received from gTLD auctions. CIS' request and ICANN's response are detailed below.

CIS Request

12 January 2015

To:

Mr. Fadi Chehade, CEO and President

Mr. Steve Crocker, Chairman of the Board

Sub: Revenues from gTLD auctions

It is our understanding that an auction for a Generic Top Level Domain (gTLD) is used as a last-resort mechanism in order to resolve string contention, i.e., when there are groups of applications for same or confusingly similar new gTLDs. As of now, the ICANN website only furnishes information of the winning applicant and the winning price, as regards each new gTLD auction.[1] We have observed that information regarding the bids from all other applicants is not available. The revenue information provided to us[2] does not include revenues from new gTLDs.

In this regard, we request you to provide us with the following information:

(i) How many gTLDs have been sold via the auction process, since its inception?

(ii) What were the starting and winning bids in the ICANN auctions conducted?

(iii) What revenue has ICANN received from the gTLD auctions, since the first ICANN auction was conducted? Please also provide information about the winner (name, corporate information provided to/ available with ICANN).

(iv) How are proceeds from the gTLD auction process utilized?

We believe that this information will give us a framework for understanding the gTLD auction process within ICANN. Furthermore, it will assist us in understanding the manner and purpose for which the proceeds from the auctioning process are utilized, in the broader structure of ICANN transparency and accountability.

We hope that our request will be processed within the stipulated time period of 30 days. Do let us know if you require any clarifications on our queries.

Warm regards,

Lakshmi Venkataraman,

IV Year, NALSAR University of Law, Hyderabad,

for Centre for Internet & Society

W: http://cis-india.org

ICANN Response

ICANN's response to the above query is positive. ICANN states that all information surrounding the auctions is available on the New gTLDs microsite, and on the Auctions page: http://newgtlds.icann.org/en/applicants/auctions. The current status of auction proceeds and costs are available at http://newgtlds.icann.org/en/applicants/auctions/proceeds, and auction results are at https://gtldresult.icann.org/application-result/applicationstatus/auctionresults. The utilization of proceeds from the auctions is yet to be decided by the ICANN Board: “[auction] proceeds will be reserved and earmarked until the Board determines a plan for the appropriate use of the funds through consultation with the community. Auction proceeds are net of any Auction costs. Auction costs may include initial set-up costs, auction management fees, and escrow fees.”

ICANN's response to our DIDP request may be found here. A short summary of our request and ICANN's response may be found in this table (Request S. no. 6).

[1] See Auction Results, https://gtldresult.icann.org/application-result/applicationstatus/auctionresults.

[2] See ICANN reveals hitherto undisclosed details of domain names revenues, http://cis-india.org/internet-governance/blog/cis-receives-information-on-icanns-revenues-from-domain-names-fy-2014.

For more details visit https://cis-india.org/internet-governance/blog/didp-request-6-revenues-from-gtld-auctions

DIDP Request #5: The Ombudsman and ICANN's Misleading Response to Our Request

geetha — 2015-03-06T11:11:31Z

CIS sent ICANN a request under its Documentary Information Disclosure Policy, seeking details of the complaints received and resolved, parties involved and the nature of complaints under the Ombudsman process. CIS' request and ICANN's response are detailed below. ICANN's response is misleading in its insistence on confidentiality of all Ombudsman complaints and resolutions.

CIS Request

26 December 2014

To:
Mr. Steve Crocker, Chairman of the Board

Mr. Fadi Chehade, CEO and President

Mr. Chris LaHatte, Ombudsman, ICANN

Sub: Details regarding complaints submitted to the ICANN Ombudsman

We are very pleased to note that ICANN’s transparency and accountability mechanisms include maintaining a free, fair and impartial ombudsman. It is our understanding that any person with a complaint against the ICANN Board, staff or organization, may do so to the designated ombudsman.[1] We also understand that there are cases that the ICANN ombudsman does not have the authority to address.

In order to properly assess and study the efficiency and effectiveness of the ombudsman system, we request you to provide us with the following information:

(i) A compilation of all the cases that have been decided by ICANN ombudsmen in the history of the organization.

(ii) The details of the parties that are involved in the cases that have been decided by the ombudsmen.

(iii)A description of the proceedings of the case, along with the party that won in each instance.

Further, we hope you could provide us with an answer as to why there have been no ombudsman reports since the year 2010, on the ICANN website.[2] Additionally, we would like to bring to your notice that the link that provides the ombudsman report for the year 2010 does not work.

In order to properly assess the mechanism that ICANN uses for grievance redressal, it would be necessary to examine the details of all the cases that ICANN ombudsmen have presided over in the past. In this regard, kindly provide us with the above information.

We do hope that you will be able to furnish this information to us within the stipulated time period of 30 days. Do not hesitate to contact us if you have any doubts regarding our queries. Thank you so much.

Yours sincerely,
Lakshmi Venkataraman
NALSAR University of Law, Hyderabad, for Centre for Internet & Society
W: http://cis-india.org

ICANN Response

In its response, ICANN declines our request on grounds of confidentiality. It refers to the ICANN Bylaws on the office of the Ombudsman to argue that all matters brought before the Ombudsman "shall be treated as confidential" and the Ombudsman shall "take all reasonable steps necessary to preserve the privacy of, and to avoid harm to, those parties not involved in the complaint being investigated by the Ombudsman". ICANN states that the Ombudsman publishes Annual Reports, in which he/she provides a "consolidated analysis of the year's complaints and resolutions", including "a description of any trends or common elements of complaints received". In sum, ICANN states that making Ombudsman Requests public would violate ICANN Bylaws, and topple the independence and integrity of the Ombudsman.

These are, perhaps, valid reasons to decline our DIDP request. But it is important to investigate ICANN's reasons. The ICANN Board appoints the Ombudsman for 2 year terms, under Article V of ICANN’s Bylaws. As we note in an earlier post, the Ombudsman’s principal function is to receive and dispose of complaints about unfair treatment by the ICANN Board, Staff or constituency. He/she reports to the ICANN Board alone. He/she also reports on the categories of complaints he receives, and statistics regarding decisions in his Annual Reports; no details are forthcoming for stated reasons of confidentiality and privacy. It is clear, therefore, that the Ombudsman receives and disposes of complaints under a procedure that is inadequately transparent.

ICANN argues, however, that for reasons of confidentiality and integrity of the Ombudsman office, ICANN is unable to disclose details regarding Ombudsman complaints, the complainants/respondents and a description of the proceedings (including the decision/resolution). Indeed, ICANN states its "Bylaws and the Ombudsman Framework obligates the Ombudsman to treat all matters brought before him as confidential and 'to take reasonable steps necessary to preserve the privacy of, and to avoid harm to, those parties not involved in the complaint being investigated by the Ombudsman'.” For this reason, ICANN considers that "Disclosing details about the parties involved and the nature of the cases that have been decided by the Ombudsmen would not only compromise the confidentiality of the Ombudsman process but would also violate the ICANN Bylaws and the Ombudsman Framework."

While the privacy of parties both involved and "not involved in the complaint" can be preserved (by redacting names, email addresses and other personal identification), how valid is ICANN's dogged insistence on confidentiality and non-disclosure? Let's look at Article V of ICANN's Bylaws and the Ombudsman Framework both.

Do ICANN Bylaws bind the Ombudsman to Confidentiality?

Under Article V, Section 1(2) of ICANN's Bylaws, the Ombudsman is appointed by the ICANN Board for a 2 year term (renewable). As noted earlier, the Ombudsman's principal function is to “provide an independent internal evaluation of complaints by members of the ICANN community who believe that the ICANN staff, Board or an ICANN constituent body has treated them unfairly” or inappropriately (Art. V, Section 2). The Ombudsman is not a judge; his conflict resolution tools are "negotiation, facilitation, and 'shuttle diplomacy'.

According to Art. V, Section 3(3), the Ombudsman has access to "all necessary information and records from staff and constituent bodies" to evaluate complaints in an informed manner. While the Ombudsman can access these records, he may not "publish if otherwise confidential". When are these records confidential, then? Section 3(3) supplies the answer. The confidentiality obligations are as "imposed by the complainant or any generally applicable confidentiality policies adopted by ICANN". For instance, the complainant can waive its confidentiality by publishing the text of its complaint and the Ombudsman's response to the same (such as the Internet Commerce Association's complaint regarding the Implementation Review Team under the new gTLD program), or a complaint may be publicly available on a listserv. In any event, there is no blanket confidentiality obligation placed on the Ombudsman under ICANN's Bylaws.

Moreover, the Ombudsman also publishes Annual Reports, in which he/she provides a "consolidated analysis of the year's complaints and resolutions", including "a description of any trends or common elements of complaints received". That is, the Ombudsman's Annual Report showcases a graph comparing the increase in the number of complaints, categories of complaints (i.e., whether the complaints fall within or outside of the Ombudsman's jurisdiction), and a brief description of the Ombudsman's scope of resolution and response. The Annual Reports indicate that the mandate of the Ombudsman's office is extremely narrow. In 2014, for instance, 75 out of 467 complaints were within Mr. LaHatte's jurisdiction (page 5), but he notes that his ability to intervene is limited to "failures in procedure". As an input to the ATRT2 Report noted, the Office of the Ombudsman “appears so restrained and contained” (page 53). As the ATRT2 noted, "ICANN needs to reconsider the Ombudsman’s charter and the Office’s role as a symbol of good governance to be further incorporated in transparency processes"; the Office's transparency leaves much to be desired.

But I digress.

The Ombudsman is authorised to make reports on any complaint and its resolution (or lack thereof) to the ICANN Board, and unless the Ombudsman says so in his sole discretion, his reports are to be posted on the website (Art. V, Section 4(4)). The Ombudsman can also report on individual requests, such as Mr. LaHatte's response to a complaint regarding a DIDP denial (cached). Some reports are actually available on the Ombudsman page; the last published report dates back to 2012, though in 2013 and 2014, the Ombudsman dealt with more complaints within his jurisdiction than in 2012 or prior. So ICANN's argument that disclosing the information we ask for in our DIDP Request would violate ICANN Bylaws and the confidentiality of the Ombudsman is misleading.

Does the Ombudsman Framework Prohibit Public Reporting?

So if ICANN Bylaws do not ipso facto bind the Ombudsman's complaint and conflict resolution process to confidentiality, does the Ombudsman Framework do so?

The Ombudsman does indeed have confidentiality obligations under the Ombudsman Framework (page 4). All matters brought before the Ombudsman shall be treated as confidential, and the identities of parties not involved in the complaint are required to be protected. The Ombudsman may reveal the identity of the complainant to the ICANN Board or Staff only to further the resolution of a complaint (which seems fairly obvious); this obligation is extended to ICANN Board and Staff as well.

As the Framework makes crystal clear, the identity of complainants are to be kept confidential. Nothing whatsoever binds the Ombudsman from revealing the stakeholder group or affiliation of the complainants - and these are possibly of more importance. What stakeholders most often receive unfair or inappropriate treatment from ICANN Board, Staff or constituent bodies? Does business suffer more, or do non-commercial users, or indeed, governments? It is good to know what countries the complaints come from (page 4-5), but given ICANN's insistence on its multi-stakeholder model as a gold standard, it is important to know what stakeholders suffer the most in the ICANN system.

In fact, in the first page, the Ombudsman Framework says this: "The Ombudsman may post complaints and resolutions to a dedicated portion of the ICANN website (http://www.icann.org/ombudsman/): (i) in order to promote an understanding of the issues in the ICANN community; (ii) to raise awareness of administrative fairness; and (iii) to allow the community to see the results of similar previous cases. These postings will be done in a generic manner to protect the confidentiality and privilege of communicating with the Office of Ombudsman." But the ICANN website does not, in fact, host records of any Ombudsman complaints or resolutions; it links you only to the Annual Reports and Publications.

As I've written before, the Annual Reports provide no details regarding the nature of each complaint, their origins or resolution, and are useful if the only information we need is bare statistics of the number of complaints received. That is useful, but it's not enough. Given that the Ombudsman Framework does allow complaint/resolution reporting, it is baffling that ICANN's response to our DIDP request chooses to emphasise only the confidentiality obligations, while conveniently leaving out the parts enabling and encouring reporting.

Should ICANN Report the Ombudsman Complaints?

Of course it should. The Ombudsman is aimed at filling an integral gap in the ICANN system - he/she listens to complaints about treatment by the ICANN Board, Staff or constituent bodies. As the discussions surrounding the appeal procedures in the CWG-Names show, and as the ATRT2 recommendations on Reconsideration and Independent Review show, conflict resolution mechanisms are crucial in any environment, not least a multi-stakeholder one. And in an organisation that leaves much desired by way of accountability and transparency, not reporting on complaints against the Board, staff or constituencies seems a tad irresponsible.

If there are privacy concerns regarding the identities of complainants, their personal identifying information can be redacted. Actually, in the complaint form, adding a waiver-of-confidentiality tick-box would solve the problem, allowing the complainant to choose whether to keep his/her complaint unreportable. But the details of the respondents ought to be reported; as the entity responsible and accountable, ICANN should disclose whom complaints have been made against.

ICANN's response to our DIDP request may be found here. A short summary of our request and ICANN's response may be found in this table (Request S. no. 5).

[1] See What the Ombudsman can do for you, https://www.icann.org/resources/pages/contact- 2012-02-25-en.

[2] See Annual Reports & Publications, https://www.icann.org/resources/pages/reports-96-2012- 02-25-en.

For more details visit https://cis-india.org/internet-governance/blog/didp-request-5-the-ombudsman-and-icanns-misleading-response-to-our-request-1

DIDP Request #4: ICANN and the NETmundial Principles

geetha — 2015-03-05T08:28:44Z

CIS sent ICANN a request under its Documentary Information Disclosure Policy, seeking details of ICANN's implementation of the NETmundial Principles that it has endorsed widely and publicly. CIS' request and ICANN's response are detailed below.

CIS Request

27 December 2014

To:

Mr. Fadi Chehade, CEO and President

Mr. Steve Crocker, Chairman of the Board

Mr. Cherine Chalaby, Chair, Finance Committee of the Board

Mr. Xavier Calvez, Chief Financial Officer

Sub: Details of implementation by and within ICANN of the NETmundial Outcome Document (April ‘14)

We express our appreciation at ICANN’s prompt acknowledgement of our previous DIDP request, and await the information. We would, in the meanwhile, request information regarding ICANN’s internal measures to implement the NETmundial Outcome Document.[1]

In a post titled Turning Talk Into Action After NETmundial,[2] Mr. Chehade emphasized the imperative to carry forward the NETmundial principles to fruition. In nearly every public statement, Mr. Chehade and other ICANN representatives have spoken in praise and support of NETmundial and its Outcome Document.

But in the absence of binding value to them, self-regulation and organizational initiatives pave the way to adopt them. There must be concrete action to implement the Principles. In this regard, we request information about mechanisms or any other changes afoot within ICANN, implemented internally in recognition of the NETmundial Principles.

At the IGF in Istanbul, when CIS’ Sunil Abraham raised this query,[3] Mr. Chehade responded that mechanisms ought to and will be undertaken jointly and in collaboration with other organisations. However, institutional improvements are intra-organisational as well, and require changes within ICANN. An example would be the suggestions to strengthen the IGF, increase its term, and provide financial support (some of which are being achieved, though ICANN’s financial contribution to IGFSA is incongruous in comparison to its financial involvement in the NETmundial Initiative).

From ICANN, we have seen consistent championing of the controversial NETmundial Initiative,[4] and contribution to the IGF Support Association.[5] There are also mechanisms instituted for IANA Stewardship Transition and Enhancing ICANN Accountability,[6] as responses to the NTIA’s announcement to not renew the IANA functions contract and related concerns of accountability.

In addition to the above, we would like to know what ICANN has done to implement the NETmundial Principles, internally and proactively.

We hope that our request will be processed within the stipulated time period of 30 days. Do let us know if you require any clarifications on our queries.

Thank you very much.

Warm regards,

Geetha Hariharan

Centre for Internet & Society

W: http://cis-india.org

ICANN Response

ICANN's response to the above request disappointingly linked to the very same blogpost we note in our request, Turning Talk Into Action After NETmundial. Following this, ICANN points us to their involvement in the NETmundial Initiative. On the question of internal implementation, ICANN's response is defensive, to say the least. "ICANN is not the home for the implementation of the NETmundial Principles", they say. In any event, ICANN defends that it already implements the NETmundial Principles in its functioning, a response that comes as a surprise to us. "Many of the NETmundial Principles are high-level statements that permeate through the work of any entity – particularly a multistakeholder entity like ICANN – that is interested in the upholding of the inclusive, multistakeholder process within the Internet governance framework", notes ICANN's response. Needless to say, ICANN's response falls short of responding to our queries.

Finally, ICANN notes that our request is beyond the scope of the DIDP, as it does not relate to ICANN's operational activities. Notwithstanding that our query does in fact seek ICANN's operationalisation of the NETmundial Principles, we are now confused as to where to go to seek this information from ICANN. If the DIDP is not the effective transparency tool it is aimed to be, who in ICANN can provide answers to these questions?

ICANN's response may be found here. A short summary of our request and ICANN's response may be found in this table (Request S. no. 4).

[1] See NETmundial Multi-stakeholder Statement, http://netmundial.br/wp-content/uploads/2014/04/NETmundial-Multistakeholder-Document.pdf.

[2] See Chehade, Turning Talk Into Action After NETmundial, http://blog.icann.org/2014/05/turning-talk-into-action-after-netmundial/.

[3] See ICANN Open Forum, 9^th IGF 2014 (Istanbul, Turkey), https://www.youtube.com/watch?v=Cio31nsqK_A.

[4] See McCarthy, I’m Begging You To Join, The Register (12 December 2014), http://www.theregister.co.uk/2014/12/12/im_begging_you_to_join_netmundial_initiative_gets_desperate/.

[5] See ICANN Donates $50k to Internet Governance Forum Support Association, https://www.icann.org/resources/press-material/release-2014-12-18-en.

[6] See NTIA IANA Functions’ Stewardship Transition & Enhancing ICANN Accountability Processes, https://www.icann.org/stewardship-accountability.

For more details visit https://cis-india.org/internet-governance/blog/didp-request-4-icann-and-the-netmundial-principles

DIDP Request #3: Cyber-attacks on ICANN

geetha — 2015-03-05T08:16:26Z

CIS sent ICANN a request under its Documentary Information Disclosure Policy, seeking details of cyber-attacks on ICANN, and ICANN's internal and external responses to the same. CIS' request and ICANN's response are detailed below.

CIS Request

24 December 2014

To:

Mr. Steve Crocker, Chairman of the Board

Mr. Fadi Chehade, CEO and President

Mr. Geoff Bickers, Team Lead, ICANN Computer Incident Response Team (CIRT) & Director of Security Operations

Mr. John Crain, Chief Security, Stability and Resiliency Officer

Members of the ICANN-CIRT & ICANN Security Team

Sub: Details of cyber-attacks on ICANN

We understand that ICANN recently suffered a spear-phishing attack that compromised contact details of several ICANN staff, including their email addresses; these credentials were used to gain access to ICANN’s Centralized Zone Data System (CZDS).[1] We are glad to note that ICANN’s critical functions and IANA-related systems were not affected.[2]

The incident has, however, raised concerns of the security of ICANN’s systems. In order to understand when, in the past, ICANN has suffered similar security breaches, we request details of all cyber-attacks suffered or thought/suspected to have been suffered by ICANN (and for which, therefore, investigation was carried out within and outside ICANN), from 1999 till date. This includes, naturally, the recent spear-phishing attack.

We request information regarding, inter alia,

(1) the date and nature of all attacks, as well as which ICANN systems were compromised,

(2) actions taken internally by ICANN upon being notified of the attacks,

(3) what departments or members of staff are responsible for security and their role in the event of cyber-attacks,

(4) the role and responsibility of the ICANN-CIRT in responding to cyber-attacks (and when policies or manuals exist for the same; if so, please share them),

(5) what entities external to ICANN are involved in the identification and investigation of cyber-attacks on ICANN (for instance, are the police in the jurisdiction notified and do they investigate? If so, we request copies of complaints or information reports),

(6) whether and when culprits behind the ICANN cyber-attacks were identified, and

(7) what actions were subsequently taken by ICANN (ex: liability of ICANN staff for security breaches should such a finding be made, lawsuits or complaints against perpetrators of attacks, etc.).

Finally, we also request information on the role of the ICANN Board and/or community in the event of such cyber-attacks on ICANN. Also, when was the ICANN-CIRT set up and how many incidents has it handled since its existence? Do there exist contingency procedures in the event of compromise of IANA systems (and if so, what)?

We hope that our request will be processed within the stipulated time period of 30 days. Do let us know if you require any clarifications on our queries.

Thank you very much.

Warm regards,

Geetha Hariharan

Centre for Internet & Society

W: http://cis-india.org

ICANN Response

ICANN responded to our request by noting that it is vague and broad in both time and scope. In response, ICANN has provided information regarding certain cyber-incidents already in the public domain, while noting that the term "cyber-attack" is both wide and vague. While the information provided is undoubtedly useful, it is anecdotal at best, and does not provide a complete picture of ICANN's history of vulnerability to cyber-attacks or cyber-incidents, or the manner of its internal response to such incidents, or of the involvement of external law enforcement agencies or CIRTs in combating cyber-incidents on ICANN.

ICANN's response may be found here. A short summary our request and ICANN's response may be found in this table (Request S. no. 3).

[1] See ICANN targeted in spear-phishing attack, https://www.icann.org/news/announcement-2-2014-12-16-en.

[2] See IANA Systems not compromised, https://www.icann.org/news/announcement-2014-12-19-en.

For more details visit https://cis-india.org/internet-governance/blog/didp-request-3-cyber-attacks-on-icann

DIDP Request #2: Granular Revenue/Income Statements from ICANN

geetha — 2015-03-05T08:07:02Z

CIS sent ICANN a request under its Documentary Information Disclosure Policy, seeking current and historical details of ICANN's income/revenue from its various sources. CIS' request and ICANN's response are detailed below.

CIS Request

22 December 2014

To:

Mr. Cherine Chalaby, Chair, Finance Committee of the Board

Mr. Xavier Calvez, Chief Financial Officer

Mr. Samiran Gupta, ICANN India

All other members of Staff involved in accounting and financial tasks

Sub: Request for granular income/revenue statements of ICANN from 1999-2014

Earlier this month, on 3 December 2014, Mr. Samiran Gupta presented CIS with detailed and granular information regarding ICANN’s domain names income and revenues for the fiscal year ended June 30, 2014. This was in response to several requests made over a few months. The information we received is available on our website.[1]

The information mentioned above was, inter alia, extremely helpful in triangulating ICANN’s reported revenues, despite and in addition to certain inconsistencies between the Annual Report (FY14) and the information provided to us.

We recognize that ICANN makes public its current and historical financial information to a certain extent. Specifically, its Operating Plan and Budget, Audited Financial Statements, Annual Reports, Federal and State Tax Filings, Board Compensation Report and ccTLD Contributions Report are available on the website.[2]

However, a detailed report of ICANN’s income or revenue statement, listing all vendors and customers, is not available on ICANN’s website. Our research on accountability and transparency mechanisms in Internet governance, specifically of ICANN, requires information in such granularity. We request, therefore, historical data re: income and revenue from domain names (1999-2014), in a manner as detailed and granular as the information referenced in FN[1]. We would appreciate if such a report lists all legal entities and individuals who contribute to ICANN’s domain names income/ revenue.

We look forward to the receipt of this information within the stipulated period of 30 days. Please feel free to contact us in the event of any doubts regarding our queries.

Thank you very much.

Warm regards,

Geetha Hariharan

Centre for Internet & Society

W: http://cis-india.org

ICANN Response

ICANN's response to CIS's request can be found here. A short summary of our request and ICANN's response may be found in this table (Request S. no. 2).

[1] See ICANN reveals hitherto undisclosed details of domain names revenues, http://cis-india.org/internet-governance/blog/cis-receives-information-on-icanns-revenues-from-domain-names-fy-2014.

[2] See Historical Financial Information for ICANN, https://www.icann.org/resources/pages/historical-2012-02-25-en.

For more details visit https://cis-india.org/internet-governance/blog/didp-request-2

DIDP Request #1: ICANN's Expenditures on "Travel & Meetings"

geetha — 2015-03-05T08:00:36Z

CIS sent ICANN a request under its Documentary Information Disclosure Policy, seeking details of expenditure by ICANN at its Meetings. CIS' request and ICANN's response are detailed below.

CIS' Request

18 December 2014

To:

Mr. Cherine Chalaby, Chair, Finance Committee of the Board

Mr. Xavier Calvez, Chief Financial Officer

Mr. Samiran Gupta, ICANN India

All other members of Staff involved in accounting and financial tasks

Sub: Request for itemized details of expenditure by ICANN at its Meetings

We would like to thank Mr. Calvez and Mr. Gupta for providing information regarding ICANN’s domain name revenues for the fiscal year ending June 30, 2014.[1] We would like to request further information through the DIDP.

In the Audited Financial Statements for the fiscal year ended June 30, 2014, the “statements of activities” provides Total Expenses (for ICANN and New gTLD) as USD 124,400,000.[2] For the fiscal year ended June 30, 2013, the Total Expenses (ICANN and New gTLD) noted is USD 150,362,000.

According to the statement, this covers expenses for Personnel, Travel and meetings, Professional services and Administration. Quarterly Reports note that the head “Travel and meetings” includes community support requests.[3] In addition to these heads, Quarterly Reports include “Bad debt expenses” and “Depreciation expenses”. The manner of accounting for these is explained in Note 2 to the Notes to Financial Statements.[4] Note 2 explains that the expenses statement is prepared by “functional allocation of expenses” to identifiable programs or support services, or otherwise by methods determined by the management.

For the purposes of our research into normative and practised transparency and accountability in Internet governance, we request, to begin with, current and historical information regarding itemized, detailed expenses under the head “Travel and meetings”. We request this information from 1999 till 2014. We request that such information be categorized and sub-categorised as follows:

Total and Individual Expenses for each meeting (categorised by meeting and year):

1. Total and individual expenses for ICANN staff (differentiated by department and name of each individual attending the event, including dates/duration of attendance);

- Also broken down into each individual expense (flights, accommodation, per diem or separate local transport, food and other expenses).

- Each ICANN staff member who attended the event to be named.

2. Total and individual expenses for members of ICANN Board (listed by each Board member and dates/duration of attendance);